Privacy Policy

1. Scope and who the service is for

Life Admin is an organization service intended for adults. You may store information about household members only when you are authorized to do so. This policy does not cover third-party services you choose to connect, which also apply their own policies.

2. Information we handle

Account information

This may include your name, email address, authentication identifiers, account settings, plan, family profile labels, and support communications. A family profile is an organizer label and is not automatically a separate login.

Documents and records

When you scan or upload a file, we process the file, its metadata, your chosen title and category, extracted text or fields, review status, related records, and approved reminders. AI-generated or extracted details remain suggestions until the product indicates that you confirmed them.

Connected services and finances

If you choose to connect a supported email, calendar, or financial account, we process the account identity, authorization status, scopes, sync state, and the limited content needed for enabled features. Depending on the institution and permissions, this may include account type, masked account details, balances, posted transactions, investment summaries, and liabilities. Connection availability varies. Financial connections are designed for read-only analysis and do not permit Life Admin to move money or place trades.

Payments

Stripe processes eligible web subscriptions. Apple or Google processes eligible in-app subscriptions. We receive transaction and subscription status, product, billing channel, dates, and limited identifiers needed to manage access. We do not receive full payment-card numbers from these processors.

Technical information

We may process device type, operating system, app version, IP address, timestamps, security events, diagnostics, crash information, and service activity needed to operate and protect Life Admin.

3. How we use information

We use information to provide and secure accounts; store and retrieve authorized documents; generate reviewable suggestions; deliver records, search, reminders, and grounded answers; maintain connections; manage subscriptions and entitlements; respond to support; prevent fraud and abuse; diagnose failures; meet legal obligations; and improve reliability.

Life Admin does not use a document or connected-account instruction as permission to send messages, modify third-party data, move money, or take another external action unless a separate feature clearly explains the action and asks for confirmation.

4. AI processing

Life Admin may use automated systems to classify documents, extract fields, suggest dates or records, identify possible financial patterns, and answer questions grounded in authorized information. AI output can be incomplete or incorrect. Review important information before relying on it. We limit model inputs to information needed for the requested feature and apply account authorization before retrieval.

Life Admin currently routes enabled AI requests through Emergent's AI gateway to OpenAI. The text, fields, and related context needed for the requested feature may be sent to both providers. OpenAI states that API inputs and outputs are not used to train its models by default. Under default OpenAI API controls, prompts and responses may be retained for up to 30 days for abuse monitoring and, for some API features, application state. This integration does not currently provide Life Admin with a verified Zero Data Retention guarantee. Provider handling is also subject to their terms and our service configuration.

5. Service providers and disclosures

We use service providers to host application services and databases; store files; provide authentication, email, monitoring, and AI processing; connect supported accounts; and process payments. Current or planned providers may include Cloudflare, Emergent, OpenAI, Stripe, Apple, Google, RevenueCat, Plaid, and hosting or database vendors enabled for the service. A named provider may be configured, pending approval, or unavailable for a particular feature, platform, account, or region.

We disclose information to these providers only for operating the service under applicable agreements. We may also disclose information when required by law, to protect users or the service, in connection with a corporate transaction subject to appropriate safeguards, or at your direction. We do not sell personal information for money.

6. Security

We use administrative, technical, and organizational safeguards intended to protect information. No system can guarantee absolute security. Protect your account credentials, use available device security, and contact us if you believe your account was compromised.

7. Retention and deletion

We retain information while your account is active and as needed to provide requested features. Retention varies by data type, operational need, backup cycle, fraud prevention, dispute handling, and legal obligations. Disconnecting a service stops future access but does not automatically delete items you already approved or imported unless the product gives you that separate choice.

You can initiate account deletion in Life Admin. This schedules eligible account content for removal or de-identification from active systems after identity verification. Some information may remain for a limited time in backup cycles or be retained where required for security, fraud-prevention, legal, dispute, or payment-record obligations. Deleting a Life Admin account does not automatically cancel an Apple App Store or Google Play subscription.

8. Your choices and rights

Depending on your location, you may have rights to access, correct, export, delete, restrict, or object to certain processing. You can update account details, manage connections, export available data, or initiate deletion through product settings. You may also contact us at privacy@ailifeadmin.net.

9. Children

Life Admin accounts are not intended for people under 18. An adult may store information about a child or other household member only when authorized and responsible for that information.

10. International use

Information may be processed in the United States and other locations where our providers operate. We use appropriate safeguards when required for cross-border processing.

11. Changes and contact

We may update this policy as the service changes. We will post the updated effective date and provide additional notice when legally required. Questions or requests can be sent to privacy@ailifeadmin.net or through Life Admin support.

Vaishnavi1 LLC
Life Admin
United States